Page Manager

Contents

2. Page Manager overview
    2.1 Clickable links and icons

3. Pages
    3.1 Add a page
    3.2 Basic properties: Edit basic properties of page nn
    3.3 Advanced: Edit advanced properties of page nn
    3.4 Content
    3.5 Delete a page

4. Sections
    4.1 Add a section
    4.2 Basic properties: Edit basic properties of section nn
    4.3 Advanced: Edit advanced properties of section nn
    4.4 Delete a section

5. Moving areas, sections and pages

6. Locked pages
    6.1 Unlocking via Session Manager

7. To conclude

1. Introduction

With the Page Manager you manage the website of a school. The website contains Areas. An Area is a separate part of the website that, for the website visitor, appears as a site on its own. Examples: the Area of the Board, an Area for the team, several Areas for teachers and their subjects, Areas for grade 3, 4, 5, 6, 7 and 8, for the parents committee, for all other workgroups, et cetera.
Areas that are not publicly accessible are Private Areas (also called Intranets). These Areas are only accessible with a username and password. Everyone can have an Intranet, if necessary. In this way a the website of the school can contain dozens of public- and private Areas.

Areas
An Area contains nodes. A node, in computer terminology, represents a basic unit used to build data structures such as linked lists and trees. In Website@School nodes can be sections and pages in Areas.
If one compares a site with a hard disk, the Areas resemble the partitions on the disk like C:\, D:\, etc.

Sections
Sections are distinct parts of an Area. A section can be, for example, School info, Parents, Health Care, Poems, et cetera. Sections can contain sub sections, sub sub-sectons and even much deeper.
To stay in the disk metaphor, sections resemble directories or folders on a hard disk.

Pages
Nodes can also be pages. A page needs a module so you can do something with the page.A module is a self-contained component of a system, which has a well-defined interface to the other components. In Website@School a module can be virtually everything. A module can be a word processor to create pages with texts and images, like the 'School Guide' or a poem. A module can also be a Guestbook to fill out by your website visitors, or an e-mail page, a weblog, a chat, a Sitemap, a Forum, etc.
To stay in computer terms, a page is like a file. And a file can be almost anything.

For an overview of the available modules, see the Table of contents, paragraph Modules.

1.1 Features

• General: Manage the Areas (Public and Private (Intranets)), sections and pages. Areas, sections and pages can completely consist of images, enabling navigation by illiterates, young children, display, strips, etc.

  NOTE:
  Areas can be managed in the Page Manager, but not created or deleted. This is done in the Configuration Manager and is discussed in chapter Configuration Manager, paragraph 3. Areas.

• Sections: Create, edit and delete sections. Set properties of sections: the name of a section, a short description, the location in the tree (set parent section and order in that section), make a section read only or hidden, set embargo-, expiry date and time. Only icons can be used to 'name' sections, thus enabling a completely visual site for illiterates or young children.
• Pages: Create, edit and delete pages. Set properties on pages: name , short description, change area, location in the tree (set parent section and order in that section), select a module for the page, make the page visible, hidden [1] or under embargo, set embargo- and expiry date and time, use icons to 'name' pages and define height and width.

  [1] NOTE:
  Hidden does not mean inactive. A hidden page is retrievable, if the URL is known. Selecting embargo and expiry results in inactive pages; i.e. not visible and not retrievable even when the URL is known.

• Grayed out: Public Areas, sections and pages you have no access to are grayed out.
• Invisible: Private Areas (Intranets) you have no access to are invisible for you.
• Bazaar Style Style: Edit style at section and page level. For an explanation, see appendix Viewpoints, paragraph 4.2 Bazaar Style Style. The technical details are discussed in chapter Bazaar Style Style.
• Move: Move Areas, sections and pages between Areas and sections. This feature enables easy manipulation of content and splitting or merging Areas and sections.
• Tree views: The mode in which the area/section/page tree is shown, can be set to maximal, minimal or customized.
• Module: Attach a module to a node (page). For an overview of the available modules, see the Table of contents, paragraph Modules.
• Locking: Sections or pages that are processed are locked. A locked section or page cannot be processed by other users. If another users tries to access a page in use, a warning message is displayed, telling who is processing the page. A locked page can be unlocked by its owner.

  NOTE:
  If a section is locked, the underlying pages and subsections are NOT locked.

• E-mail alerts: Most actions in the Page Manager result in sending e-mail alerts. This is discussed in chapter Configuration Manager, paragraph 5. Alerts.

1.2 Assumptions

We also assume you have Guru permissions on a Website@School site with installed demonstration data.

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2. Page Manager overview

pagemanager_overview.png

The Page Manager opens on the Exemplum Primary School Area, i.e. the Home Area, i.e the starting area of the site. For further details, please see the chapter Configuration Manager, paragraph 3. Areas.

Explanation:

1. Menu pane: Depending on the task you are performing the Menu can have two modes:
   • Area mode: The default mode. Clickable Area names give access to the sections and pages of that Area. The underlined Area is the selected Area. By clicking on an Area link, the Area is selected for management in the right pane. Areas you have no access to are grayed out (Public Areas) or are invisible (Private Areas (Intranets)).

     Areas cannot be created or deleted in the Page Manager. Please refer to chapter Configuration Manager, paragraph 3. Areas.

   • Properties mode: When sections or pages are managed, their basic-, advanced- and content properties links become selectable in the Menu pane.
2. Workplace pane: The right pane of the screen shows the title of the Area and it's pages and sections in the form of a 'bottom up' expandable tree. All sections and subsections are displayed minimal.
   When pages or sections are created or managed, the workplace is used for that purpose.
3. Add a page: By clicking the link you enter the Add a page dialogue. This option is discussed in paragraph 3. Pages and its subsections.
4. Add a section: By clicking the link you enter the Add a section dialogue. This option is discussed in paragraph 4. Sections.
5. Set tree view: Three clickable links are available to perform the following actions:
   • maximal: Fully expands the tree, showing all underlying sections, subsections and pages.
   • minimal: Collapses the tree as much as possible. Only the root section(s) and page(s) are shown.
   • customized: When certain section(s) were manually opened, whereupon maximal or minimal was selected, the customized link reopens the section(s) you had previously (manually) opened.

   2.1 Clickable links and icons

   In the list of pages and sections, pages are associated with 6 clickable links: 5 icons and the title of the page. All 6 clickable links can be used to manipulate page or section properties one way or another. Some of the icons also provide a visual indication of a particular aspect of the page, e.g. is this page the default page or not, or is this page visible, invisible or hidden.

   The icons are:

   NOTE: Capitals between '[ ]' (brackets) are for visually impaired, using the skin specially designed for them. See Account Manager section 5. Skins.
6. Home or [H] or Not Home or [_] icon: A visible Home icon indicates the default (opening) page of an Area, Section or Page, i.e the first page seen in that Area or Section. A grayed out Home icon indicates that these areas, sections or pages are not the opening ones.
7. Trashcan icon or [D]: Click to delete an Area, Section or Page.
8. Pencil icon or [E]: To edit the basic properties of an Area, Section or Page.
9. Visible or [_] or Invisible or [I]: These icons have two functions:
   - 1. The icons indicate whether a page or section is visible, invisible or hidden. For the difference between 'invisible' and 'hidden', see chapter Page Manager, section 3.1 Add a page.
   - 2. Clicking on the icons opens the advanced editing options.
10. Page preview or [P] or Folder icon or [+]: These icons have two functions:
    - 1. Clicking the Page preview icon displays the content of the page in a new window.
    - 2. Clicking on the folder icon opens its tree structure and shows its underlying pages and/or folders. Clicking on the opened folder closes it.
11. Page/Section name Page/Section name: Clicking the page name gives access to the page. Clicking the section name opens, like the section icon, the section folder.
12. (n) n: The Section/page number. Every page or section has a unique number.
13. name name: The abbreviated name of the module connected to the page.

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3. Pages

3.1 Add a page

pagemanager_page_add.png

• Name: The name of the page, for example: Welcome.

  NOTE:
  In this field at least one character must be entered. If a space is entered (for example for a complete visual site), the Page Manager indicates the page as (page/section nn has no name) and in a breadcrumb trail the page is displayed as [nn].

• Description of the page/section: In this field at least one character must be entered.
  The description is shown when hovering over the page name and in the URL (Universal Resource Locator). For example, when Welcome to our website is entered in this field, this description is visible as:
  http://exemplum.eu/index.php/1/Welcome_to_our_website.html. Do not add the underscores, they are automatically added.
• Parent section:
  

  pagemanager_page_add_parent_section.png

  The dropdown menu can be used to put the page at the top of the Area or at the top of a section. The place can be changed later on. If not selected, the new page will be placed at the top of the area.

• Module:
  

  pagemanager_page_add_module.png

  NOTE:
  WARNING! Once you have selected a module and you have used it, i.e.you created data, changing to another module for this page destroys ALL data generated by the first chosen module!
  A better idea is to move this page to an (invisible) Archive section.

  In the dropdown menu select the module to attach it to this page (node). If the Plain HTML-page (htmlpage) is selected, it depends on the users preference, which text editor will be used (Plain HTML editor of F(CK) Editor). This preference is set in the users Basic properties.

• Initial visibility: Three options are available:
  • Visible: Once saved, the page will be visible. An alert will be sent.
  • Hidden: Once saved, the page will not be visible. No e-mail alert will be sent. Hidden is the default option. This is a security feature.

    NOTE:
    Hidden does not mean inactive. A hidden page is retrieveable, if the URL is known. Selecting embargo and expiry result in inactive pages; i.e. not visible and not retrievable even when the URL is known.

  • Embargo: Once saved, the page will not be visible and not retrievable, even if the URL is known.. No e-mail alert will be sent. To set the embargo- and expiry dates, see paragraph 3.3 Advanced: Edit advanced properties of page nn.
• Save, Done, Cancel: Please see Save, Done, Cancel in the Basic procedures for beginners.

Now basic- and advanced properties can be set. Please see 3.2 Basic properties: Edit basic properties of page nn and 3.3 Advanced: Edit advanced properties of page nn

3.2 Basic properties: Edit basic properties of page nn

pagemanager_page_basic.png

• Name: The name can be changed. In this field at least one character must be entered.
• Description of the page/section: The description can be changed. In this field at leas one character must be entered.
• Parent section: Use the drowpdown menu to select the section for this page.
  If not already set when the page was created, it can be set now, if necessary in conjunction with the Order dropdown menu, discussed next.
• Order:
  

  pagemanager_page_basic_order.png

  In the dropdwon menu select where to put the page in its section.

  NOTE:
  The above two options enable you to move the page to all places in the Area. If you want to move the page outside the Area, see paragraph 3.3 Advanced under Area.

• Module: If absolutely necessary another module can be chosen here.

  NOTE:
  When changing to another module ALL data in the old module will be lost. Maybe it's a better idea to move this page to an archive or make it inactive.

• Save, Done, Cancel: Please see Save, Done, Cancel in the Basic procedures for beginners.

3.3 Advanced: Edit advanced properties of page nn

pagemanager_page_advanced-top.png

pagemanager_page_advanced-bottom.png

• Readonly [  ] Make the page/section readonly: Checking this option makes the page read only. This means that it's impossible to change its properties or delete the page. This is a feature. For example, when you have created HTML code, the FCK editor sometimes ruins your carefully created code when editing that page. By making a page read only, you have to think twice. Why did you make this page read only?
• Area:
  

  pagemanager_page_advanced_area.png

  In this dropdown menu you can select another Area for this page. The page will be moved to the top of the tree in the chosen area and can be further moved with the Edit basic properties of page nn dialogue, by using the Parent section and Order dropdown menus.

• Icon pathname: Instead of a page name, an icon can be selected as page name. Do not forget to put spaces in the Name and Description fields.

  This is a useful feature for sites for illiterates or kindergartens. It's thus possible to create a completely visual Area and navigate via icons. The file path can be formed in three ways:

  • From the CMS program folder: For example
    program/graphics/waslogo-284x71.png. No leading slash!
  • From CMS data folder: Use the Fileroot program as prefix for the path to the logo, for example:
    /file.php/areas/grade8/pupils-284x71.jpg. A slash after /file.php!
  • From an URL: For example
    http://district1.exemplum.eu/graphics/schools/school17.png.
• Icon width: Specifies the width of the icon in pixels.
• Icon height: Specifies the height of the icon in pixels.
• Hidden [  ] Hide the page/section: To hide the page, check this option.

  NOTE:
  Hidden does not mean inactive. A hidden page is retrievable, if the URL is known. Selecting embargo and expiry result in inactive pages; i.e. not visible and not retrievable.

• Embargo: Set the date and time on which the page will become visible and retrievable. The date/time format must be:
  yyyy-mm-dd hh:mm:ss. Notice the space between date and time.
• Expiry: Set the date and time on which the page will become invisible and no longer retrievable, even if the URL is known. The date/time format must be:
  yyyy-mm-dd hh:mm:ss. Notice the space between date and time.

  NOTE:
  An illustration of expiry and embargo can be found in the demonstration data, in three different pages in the section 'School Info'.

• Extra style at page/section level: The extra style options are extensively discussed in chapter Bazaar Style Style, paragraph 4.1 BSS at Area level
• Save, Done, Cancel: Please see Save, Done, Cancel in the Basic procedures for beginners.

3.4 Content

pagemanager_page_content_FCK-editor.png

The chosen module was the Plain HTML-page (htmlpage). In this case this user has selected the FCK editor as her default word processor in: Account Manager > Users > <username> > Editors drop down menu > FCK Editor.

pagemanager_page_content_plain-HTML-page.png

The chosen module was the Plain HTML-page (htmlpage). In this case this user has set the Plain Editor as her default text editor> as her default text editor in: Account Manager > Users > <username> > Editors drop down menu > Plain Editor.

pagemanager_page_content_module.png

When adding the page, the Sitemap module was chosen in the Module dropdown menu.

Management of modules can be found in their chapters, please see the Table of contents, under Modules.

3.5 Delete a page

pagemanager_page_delete.png

Your last chance to decide. Are you sure? Sometimes it's better to create an inactive Archive section to store once carefully created content.

Explanation:

• Delete: To delete the page. After deleting you will be directed to the Page Manager main screen.
• Cancel: To cancel your apparently unwise action and return to the page manager main screen.

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4. Sections

4.1 Add a section

pagemanager_section_add.png

For the explanation, please see 3.1 Add a page.

4.2 Basic properties: Edit basic properties of section nn

pagemanager_section_basic.png

For the explanation, please see 3.2 Basic properties: Edit basic properties of page nn.

4.3 Advanced: Edit advanced properties of section nn

pagemanager_section_advanced-top.png

pagemanager_section_advanced-bottom.png

For the explanation, please see 3.3 Advanced: Edit advanced properties of page nn.

4.4 Delete a section

Clicking on the Trashcan icon opens the Confirm delete of section nn Section Name (Description of the section) dialogue:

pagemanager_section_delete_with_pages.png

• Delete: To delete the section and pages in it. After deleting you will be directed to the Page Manager main screen.
• Cancel: To cancel your apparently unwise action and return to the page manager main screen.

pagemanager_section_delete_non_empty_subsection.png

The directory contents of both 'School Info' and 'News' can be seen. You first have to delete the underlying section(s) before you can delete the 'News' section.

NOTE:
Deleting a section with pages that are processed (i.e. in use and thus locked), will delete the the empty sections and pages in it, but not delete the parent section and the locked page(s). You will get an error message.
You first have to unlock the section or page before you can delete it. For details on locking and unlocking pages, see section 6. Locked pages.

NOTE:
Deleting sections and pages does not delete the associated files. Deleting files is discussed in the File Manager chapter, section 4. Delete files and folders

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5. Moving pages, sections, Areas

NOTE:
Please bear in mind that (as example) images in pages, are possibly stored in their Area directories or subdirectories. Moving the content of an Area to another area will most probably result in links that need fixing.

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6. Locked pages

In the case below, the same User, after closing the browser without logging out, logs in again and tries to access the page. This results in:

pagemanager_locked_page_unlock.png

When a User selects a page by wich is in use by another User, she sees:

pagemanager_locked_page.png

The message says that the webmaster Wilhelmina tries to open the page Andrew is working in. This means the page is in use and cannot be accessed by another User at the same time.

6.1 Unlocking via Session Manager

There is another way to unlock a locked page or section, see section 7. Session Tool in chapter Tools.

Often an unwanted page or session lock occurs because a User's session crashed or the browser was closed without properly ending a Website@School session. In this situation Website@School still considers the session as a valid one and hence the page or section remains locked, leaving it unaccessible for others.

By forcefully ending the session of the crashed browser the page or section is also unlocked. Note that this requires the corresponding privilege for Tools (Sessions), see section 3.2.4 Administrator permissions: username (Full Name) in chapter Account manager.

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7. To conclude

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